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Scope Creep
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What is Scope Creep?

Scope Creep

Scope creep refers to unplanned changes and growth that continuously add to the scope of a project or meeting.
Definition
Daniel Wirtz
Daniel Wirtz
Co-Founder, Facilitator School
Last updated
June 14, 2024

While the term 'scope creep' might sound a bit technical, it's actually a common challenge in project management, particularly in meetings and workshops where decisions are being made. In essence, scope creep occurs when the original objectives of a project begin to expand or shift during its execution, often without proper acknowledgment or adjustments to time and resources. This can happen for various reasons, such as new requirements emerging from client input or team discussions that lead to additional features or tasks.

One way to understand scope creep is to imagine you’re planning a small workshop aimed at developing one specific skill in your team. Initially, you might have outlined a clear agenda and timeline. However, as the workshop progresses, the team might start discussing related but distinct skills or projects, slowly expanding the original agenda. Without careful management, the workshop could end up trying to cover too much ground, causing stress and potential burnout among participants due to the unexpectedly increased scope.

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Scope Creep

What causes scope creep?

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Scope creep can stem from various sources such as ambiguous project goals, lack of initial stakeholder agreement, or poor communication. Often, it's a result of additional requirements being introduced into the project without clear or formal adjustments to the project’s original scope, timelines, and costs.

What is an example of scope creep?

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An example of scope creep could occur during a meeting to develop a marketing plan. Initially, the goal might be to outline strategies for the next quarter, but as the team discusses, new ideas for upcoming product launches start to be included. Gradually, the agenda shifts to include tasks that were not originally planned for, expanding the scope significantly.

How do you avoid scope creep in a project?

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Avoiding scope creep involves clear documentation of project requirements, effective communication, and stakeholder agreement on the project’s scope. Regularly revisiting and reaffirming the project’s goals during team meetings can also help prevent the drift of project focus. Using tools like a scope statement or change control processes can also be effective strategies.

What are the benefits of preventing scope creep?

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Preventing scope creep helps in maintaining project timelines, budget, and resources, ensuring that the project team remains focused and motivated. It also enhances stakeholder satisfaction by delivering results as promised, thus avoiding overruns and the dilution of project goals.

Related terms
Scope
Framing
Project
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