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What is Process?

Process

Process is "how" things are being covered in a meeting. (e.g methods, and tools used)
Definition
Daniel Wirtz
Daniel Wirtz
Co-Founder, Facilitator School
Last updated
June 14, 2024

Process is essentially about the ways in which the content and interactions are structured and managed in meetings and workshops. This includes the selection and application of appropriate methods, such as brainstorming, and tools, perhaps like a whiteboard for visual thinking. The process determines how these methods and tools are integrated into the meeting flow to achieve specific objectives.

The quality and effectiveness of a meeting largely depends on its underlying process. A well-defined process can maximize engagement, ensure clear communication, and foster productive outcomes. For instance, incorporating techniques such as timeboxing can help in maintaining focus and managing meeting duration effectively, while methods like the Socratic questioning could be employed to enrich discussions and unearth deeper insights into the subjects being tackled.

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Process

What is process facilitation?

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Process facilitation involves guiding the group through a predefined workflow or methodology during meetings or workshops, ensuring that every participant is clear about the steps and objectives. Effective facilitation helps manage group dynamics and keeps the meeting aligned with its goals, employing various tools and techniques.

Why should you care about a meeting process?

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Focusing on the meeting process is key to achieving desired outcomes efficiently. A structured process aids in maintaining clarity, fostering inclusion, and effectively managing time. This approach reduces confusion and ensures that all participants are engaged and contributing meaningfully towards the meeting’s objectives.

How can you improve the process of a meeting?

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Improving a meeting process can involve various strategies such as adopting new facilitation techniques, using innovative tools, or refining the agenda to better suit the team’s needs. Regular feedback from participants and adapting the process based on past successes and failures can also significantly boost meeting effectiveness.

What are the pros and cons of creating a meeting process?

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Creating a structured meeting process has the advantage of providing clear direction and expectations, which can greatly enhance productivity and engagement. On the downside, overly rigid processes could stifle creativity and spontaneity, making it important to strike a balance that encourages flexibility and open dialogue.

Related terms
Content
Facilitation
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