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Paraphrasing
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What is Paraphrasing?

Paraphrasing

Paraphrasing means formulating ideas and opinions in your own words. This allows you to test for clarity, acknowledge participant ideas and synthesize what has been said during a meeting.
Definition
Daniel Wirtz
Co-Founder, Facilitator School
Last updated
June 14, 2024

Paraphrasing involves expressing the thoughts and insights shared during discussions in new, personalized terms. By paraphrasing, you are not just merely repeating someone else's words, but actively engaging with and processing the information, which demonstrates understanding and respect for the contributor's ideas. It plays a crucial role in facilitating effective communication and helps ensure that all participants in a workshop or meeting have a clear understanding of the conversation.

In essence, paraphrasing can bridge gaps between differing perspectives and ensure continuity in dialogues. It allows facilitators and participants to verify that everyone is on the same page. Additionally, by restating information in your own words, you are less likely to misinterpret the initial meaning, thus maintaining the meeting's integrity and enhancing clarity.

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Paraphrasing

Why is paraphrasing important in meetings?

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Paraphrasing in meetings is vital as it ensures clarity and prevents misunderstandings. It helps all participants understand and engage with the discussion, ensuring that their points are accurately interpreted and valued. Effective paraphrasing can foster a collaborative atmosphere by showing that the ideas of all attendees are considered and integrated into the conversation.

What is the difference between paraphrasing and summarizing?

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Paraphrasing and summarizing both involve rewording original text or speech. However, paraphrasing is typically more detailed and closer to the original information, focusing on rephrasing the ideas in your own terms without altering the meaning. In contrast, summarizing involves condensing the material, highlighting only the main points, and often results in a much shorter version.

What is an example of paraphrasing in a meeting?

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An example of paraphrasing in a meeting could be during a workshop where a team member suggests, 'I think we are moving off-topic and need to prioritize our agenda items more strictly.' A facilitator might paraphrase this by saying, 'So you're suggesting that to stay on track, we need to focus more on our key agenda items and set aside less relevant topics for another time.' This restatement reflects understanding and reiterates the point clearly.

How do you paraphrase correctly?

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To paraphrase correctly, listen carefully to the original statement and understand its meaning. Next, use your own words to restate the idea, making sure to maintain the original intent without copying the exact wording. It's also important to validate with the speaker that your paraphrasing accurately reflects their thoughts and intentions.

When can you practice paraphrasing at the workplace?

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You can practice paraphrasing at the workplace during meetings, workshops, and everyday communication. It is especially useful in clarifying instructions, discussing project updates, and resolving conflicts. Regular practice of paraphrasing can aid in better comprehension and communication fluency, enhancing overall workplace efficiency.

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