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What Are Meeting Minutes?

Meeting Minutes

Meeting minutes are written records of the discussions and decisions made during a meeting.
Definition
Daniel Wirtz
Co-Founder, Facilitator School
Last updated
June 14, 2024

Meeting minutes are essentially the written record of everything that happened during a meeting. They help keep track of decisions made, actions assigned, and topics discussed. This record ensures that everyone on the team, whether present at the meeting or not, stays informed and can refer back to what was discussed or agreed upon.

Creating meeting minutes can be a critical factor in effective project management and continued team alignment. By documenting outcomes and action steps, meeting minutes hold team members accountable and ensure continuity in projects and tasks. They also serve as a reference to resolve any disputes that might occur about what was decided in a meeting. Effective meeting minutes are clear, concise, and include only the most crucial information like key decisions, actionable items, and deadlines.

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Meeting Minutes

What is the purpose of meeting minutes?

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The purpose of meeting minutes is to provide a written record of what was agreed on during the meeting, ensuring that all participants have a clear understanding of the tasks and decisions. It helps in tracking the progress of tasks and is a crucial document for those who were absent to catch up on what they missed.

Why are meeting minutes important?

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Meeting minutes are crucial because they capture the essential information discussed during a meeting, including decisions made and tasks assigned. They act as an official record that can be referred back to, helping to prevent any miscommunication or forgetfulness about what was discussed. Furthermore, they serve as a historical document for referencing previous decisions and rationales in future discussions.

What should you include in meeting minutes?

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Meeting minutes should include the date and time of the meeting, the names of the participants, and the main points of discussion. Action items, decisions made, and deadlines for tasks should be clearly noted. It’s also helpful to include a summary of discussions to provide context for decisions and action steps.

How do you write effective meeting minutes?

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To write effective meeting minutes, start by preparing an agenda beforehand and use it as a guide. During the meeting, note down key points and decisions. Afterward, summarize the discussions clearly, stating the actions required, who is responsible, and deadlines. Ensure clarity and brevity in your documentation.

What is the process of writing meeting minutes?

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The process of writing meeting minutes begins with taking comprehensive notes during the meeting. After the meeting, organize these notes and draft a clear, structured document that outlines decisions, actions, and discussions. Review the minutes for accuracy and distribute them to all relevant parties for accountability and record-keeping.

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