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What is a Check-in?

Check-in

A check-in is a simple, casual activity to gather insights into the thoughts, feelings, and concerns of participants at the beginning of a meeting.
Definition
Daniel Wirtz
Daniel Wirtz
Co-Founder, Facilitator School
Last updated
June 14, 2024

A check-in at the start of a meeting functions like a 'temperature check' on the room, where participants share their current state of mind, which can greatly influence the productivity and tone of the meeting. These moments can be particularly helpful in managing group dynamics and ensuring that all voices are heard.

Engaging in a check-in also serves as a soft transition from individual work or outside distractions into the focused environment of a meeting. It's a way to acknowledge the human side of the work environment, giving participants a chance to express any concerns or particular points of excitement. This process builds a foundation of openness and trust, which facilitates smoother interactions and more effective collaboration.

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Check-in

Why should you have a check-in for your meeting?

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Having a check-in at the beginning of your meeting is crucial, as it helps to ensure that everyone is mentally present and engaged. It offers a platform for participants to express their current feelings or concerns, enhancing psychological safety and fostering a culture of openness. This proactive approach helps in minimizing distractions and aligning the group’s focus towards the common objectives of the meeting.

What's important for a good meeting check-in?

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A good meeting check-in should be inclusive, concise, and relevant to the meeting's agenda. It’s important to encourage participants to be honest about their current state without feeling judged. This can be achieved by fostering an environment of trust and respect. The check-in should be structured enough to avoid off-topic discussions, but flexible enough to accommodate the unique contributions of each participant.

What are some common activities used for check-ins?

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Common activities for check-ins include mood metering, where participants indicate their current mood on a scale, and sharing one word that describes their current state of mind. Another activity could be a round-robin update, where each person briefly shares their focus or expectations for the meeting. These activities are designed to be quick and engaging, helping to set a positive tone for the meeting.

What are some great meeting check-in questions?

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Great check-in questions can provoke thought and encourage openness among participants. Here are some examples:

  1. 'What’s your current state of mind, entering this meeting?'
  2. 'What is one thing you need from this meeting for it to be successful for you?'

These questions help participants reflect and articulate their thoughts and needs effectively.

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